The Future Begins May 6, 2025
STANDARDIZED. STREAMLINED. SCALABLE. Smarter.
CMiC Cutover Schedule
As we transition from current systems to CMiC, there are over 200 action items that are outside the norm of day-to-day activities that our Accounting, Project Controls, IT, and other teams will be completing. During this process, there are a variety of key dates and deadlines for YOU to complete or be aware of. Please see below for a summary of these key items that Keeley’ns need to know and understand. If you have any questions regarding this information, please reach out to the Project Controls team member within your business unit, or a member of the CMiC Team.
Tuesday, April 22
No New Vendors, Customers or Jobs Created in Sage
After Tuesday, 4/22, no new vendors, customers, or jobs will be created in Sage. These will begin being created in CMiC after Accounting & Project Controls Go-Live on Tuesday, 5/6. Notify Accounting of any jobs not set up that will need to be charged to during that period. Time on any of these jobs not setup by 4/22 will be charged to temporary overhead accounts during this period.
All Invoices Cleared out of hh2
All hh2 users should clear out their queues of any remaining invoices by EOD Tuesday, 4/22. Any remaining invoices >60 days will not be migrated and will need to be resubmitted.
Tuesday, April 22
All Concur Expenses Cleared out and Expense Reports Submitted
Concur will not be accessible between 4/23 – 5/12. Users should code and approve all expenses in Concur by EOD Tuesday, 4/22.
No expense reports will be paid during the cutover from Sage to CMiC. Submit any applicable expense reports by EOD Wednesday, 4/22.
Wednesday, April 23
All Possible Billings Sent to Accounting
There will be no bills produced out of Sage after Thursday, 4/24. PMs should submit as much billing info to Accounting as possible by EOD Wednesday, 4/23. Bills will begin being sent out of CMiC after Monday, 5/12. If you do not rely on Accounting to create and send bills, you can continue sending bills to Owners and then share with Accounting to be entered into CMiC after Go-Live.
Thursday, April 24
No New POs, Subcontracts, or Change Orders
No new POs, Subcontracts, or Change Orders will be issued after Thursday, 4/24. These processes will pick back up in CMiC starting Monday, 5/12. PMs should plan accordingly. Additionally, applicable users should clean up all items in Procore by EOD Thursday, 4/24.
All Time Submitted & Approved w/ Estimated Time for Tuesday 4/29
ALL time must be submitted & approved using current timekeeping systems by EOD Monday, 4/28. Time for Tuesday, 4/29, should be estimated. Any missed time or corrections after this deadline will need to be personally approved by Mike Schulte (CFO).
All AP-paid Per Diem Submitted for Upcoming 2 Weeks
Per diem paid through AP (submitted to the Per Diem inbox) will need to be
submitted for the upcoming two weeks. Per diem paid through AP will not be paid out the following week of 5/6. Any missed per diem will be paid after Go-Live. Those who submit Per Diem through their timecards will NOT be affected.
Tuesday, May 6
All Time Submitted & Approved in Current Systems
ALL time must be submitted & approved using current timekeeping systems by EOD Tuesday, 5/6. Any missed time or corrections after this deadline will need to be personally approved by Mike Schulte (CFO).
Tuesday, May 6
Go-Live for Accounting & Project Controls
Starting Tuesday, 5/6, the Accounting & Project Controls teams will have access to CMiC for the purpose of completing job setups, preparing AP invoices for approval, and completing system setup prior to end-users entering the system.
Go-Live for All End-users
Starting Monday, 5/12, all end-users in CMiC will have access to the system. The first function users should complete after logging in and verifying access is to submit time in CMiC from the 5/7-5/12 pay period.
Tuesday, May 13
All Time Submitted & Approved in CMiC
ALL time must be submitted & approved for the first time in CMiC by EOD Tuesday, 5/13. Any time submitted in other systems during this pay period will need to be re-entered in CMiC.
Wednesday, May 14
Begin Approving AP & Submitting Billing
After time has been submitted on Tuesday, 5/13, users may begin accessing other functions within the system – specifically focusing on coding/approving AP and submitting any billing from the blackout period.
During the Blackout
During the blackout period between systems, roughly 4/25 – 5/12, for end-users there will be a variety of functions unavailable. See below for a list of these items. Any exceptions to these items will need to be approved by Mike Schulte, Chief Financial Officer, or Mike Rupinski, Chief Risk Officer. We understand this may be inconvenient, but this process is something organizations only go through once every couple of decades - we'll get through it!
All field checks must be approved by Mike Schulte
All missed time must be approved by Mike Schulte
No expense reports will be paid
No invoices will be entered or paid
Concur will be unavailable
Procore financials will be unavailable
No new jobs, vendors, or customers will be created
No new POs, Subcontracts, or Change Orders
Register For Upcoming Training Sessions
Thank you to everyone who has participated in one of our 70+ CMiC training sessions so far! For those that have not yet been part of training, or who would like additional training before Go-Live, please see below for a full calendar of upcoming sessions. All times are CDT. Click on the session to register!
Training Resources
These materials are designed to empower our team members with the knowledge they need to excel and are incredibly important to lay the groundwork for a successful transition to CMiC. After Go-Live, additional resources such as instructional videos, step-by-step guides, and a help center will be established for on-demand support.
Click below to download the ILT Handouts for each training and watch the videos to learn more!
What is CMiC?
CMiC is an ERP software that will be used for a variety of key functions across the organization. This includes all accounting functions, all project & group financial reporting, all change order management, all payroll & timekeeping, and some project management functions. For team members who perform those functions, they will use CMiC. Some processes & workflows will also be changing alongside the rollout of CMiC to standardize processes across business groups. This will vary by business unit based on each group’s current processes.
Why is this Change Necessary?
The implementation of a true ERP system such as CMiC is vital to Keeley’s future growth. This system provides the opportunity to standardize processes & workflows across our business groups as well as greatly enhance our ability to deliver financial results through a variety of reporting methods. CMiC is a major upgrade over current systems – increasing efficiency and streamlining processes that will cut down on manual work or duplication of effort. Replacing current systems with more secure (cloud-based) & scalable solutions improves overall business continuity & resilience – which is incredibly important as Keeley continues to grow. CMiC is simply the SMARTER solution for our future.
Latest Communications
CMiC Testimonials
Why are you excited about the transition to CMiC?
I'm excited to be a part of the transition to CMiC because it is an opportunity to be at the ground level and collaborate with all end users to refine processes that should benefit each Keeley'n in their pursuit of efficiency and innovate customer centric solutions."
CMiC will provide financial clarity, a standardized process, and an additional resource of requisitions. The reporting capabilities will allow us to track data more easily."
The standardization of processes and consolidation of current software's will allow more efficient management of projects and the business as a whole."
CMiC will provide keeley with a stronger foundation to continue to grow along with providing all users more visibility to project financials."
CMiC Testimonials
What advice would you give Keeley'ns as we prepare to roll out CMiC?
Practicing will help you get familiar and more comfortable with CMiC. Mistakes will happen, but allowing yourself to make those mistakes gives you the opportunity to learn how to correct them. CMiC will be evolving with us and our growth."
If you don't know something or if something seems not intuitive, ASK. Have a discussion with either another user, or more applicable, a SME user regarding that item, process, etc."
Take in the process. Be mindful of your current processes and how they translate to new terminology."
Be open-minded regarding change and know that the time commitment will be worth it in the end."
YOUR EXPERTS
Meet the CMiC Core Team
Meet the CMiC Core Team, a group of dedicated professionals driving innovation and efficiency across Keeley Companies. Click on each team member to read their spotlight and learn more about their unique contributions!
Contact the Core Team with any Questions!
